Updating Legal Name and Legal Sex with Ohio State
After completing the legal name change process and/or legal sex marker change process, Ohio State students, faculty, and staff can update their legal name and/or legal sex with the University.
Students
For students, after completing a legal name and/or sex marker change, you can update your name and/or legal sex marker with The Ohio State University Registrar by submitting a Request for Change of Record online.
To update your legal name, select Primary Name from the Change Request dropdown menu and upload a copy of either the court order documenting your legal name change or a valid passport using your current legal name.
To update your legal sex marker, access the Request for a Change of Record form. Select Legal Sex from the Change Request dropdown menu and upload a copy of your government-issued document such as a photo ID, birth certificate or passport that lists the updated legal sex.
Staff and Faculty
For staff and faculty, after completing a legal name and/or sex marker change, you can update your name and/or legal sex marker on Workday.
Name Change
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Log on to Workday
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Navigate to View Profile
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On the left sidebar, click More
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Click Personal
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Navigate to the Names tab
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In the section for Legal Name, click Edit
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Input updated name and Submit
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If additional documentation is needed, you will receive a notification from Workday.
Sex Marker Change
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Log on to Workday
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Navigate to View Profile
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On the left sidebar, click More
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Click Personal
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Under the Personal Information tab, click Edit
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Click Edit in the section for Sex and make the appropriate change
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Submit
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If additional documentation is needed, you will receive a notification from Workday.
What is Legal Sex?
For reporting required by federal and state governmental agencies, legal sex is defined as the sex indicated on government documents (e.g., state photo identification). Legal sex may differ from sex assigned at birth, gender identity and/or gender expression.
How Data is Used
The university is required to collect Legal Sex Designation data in certain systems and business processes, including student and employee official records that are reported to federal and state governmental agencies (e.g., the federal Departments of Education and Labor). The university makes every effort to limit reporting of either legal sex designation to instances where such data is required by law, and primarily uses this information in aggregate to make informed, data-driven decisions related to strategic resources and student and employee support. In addition, regulations require the university to ask employees to self-disclose this information on legal sex at the time of application and the time of hire, and if not disclosed voluntarily during onboarding the university is required by law to make this designation.